Everything you need to know to get started with appear.in

What is appear.in? 

appear.in is a browser-based video meeting tool with an emphasis on ease of use. appear.in has two products - Free and Pro.  Both versions of the tool allow easy video collaboration from anywhere in the world.  appear.in PRO offers up to 12 participants and several additional features to appear.in FREE.

Today, it takes an average of 7 minutes to get set up in a video meeting - and to us, that's about 6 minutes and 45 seconds too long. Our goal is to keep you productive by striking a balance between simplicity, security, and quality in your video meetings. 

How do I get started?  

To create an appear.in account, all you need is an email. You can create a custom URL link that will be your room to manage as you'd like, and can invite anyone to a meeting by sending the room link.  After registering and signing in to your account, you'll be able to go to appear.in to see your account home page. With an appear.in Pro account, this is where you'll manage your up to 3 different rooms, members, permissions, and so on. 

Someone sent me an appear.in link - what do I do?

If a colleague or client send you an appear.in link over chat or email, you can either click on it to open a new tab, or copy and paste the link into your browser. Depending on the settings of the room, you may be prompted to "knock", and they will allow you to enter the meeting. If it's an open room, you will be brought straight into the meeting. If you're charmed by how easy it is and want to set up your own meeting space to use in the future, you can register for a FREE appear.in account

How is appear.in used in the workplace? 

In so many ways! We talk to our customers a lot, and are always uncovering interesting ways people use appear.in. Here's just some of the ways we use our own product at appear.in... 

Remote work: At appear.in, we want to get the best team members no matter their location, but this poses time and distance barriers for effective collaboration. To stay connected, our colleagues are a simple click away from one another over video. This also allows employees to be flexible around family and other life obligations, by being able to dial in and connect from anywhere - even with our iOS app

Stand-ups: Another way we stay connected is by having weekly or even daily stand-ups. These can be by department, project, or the entire company. With custom appear.in room names, you can have a designated room that you know is there and available every time you need it.  (Ex: www.appear.in/weeklymarketingchat) 

Externally: Internal video meetings are inherently easier than external - everyone is familiar or even standardized on the technology. When you go outside your workflow to meet with partners, customers, or prospective employees, that's when confusion happens. Sometimes one needs to download an app, or runs into company permission issues, and you end up spending half your meeting trying to get into the meeting. This is where appear.in really shines. With no downloads and one-click-to-join in your browser, you can spend less time frustrated and more time meeting.  Some recruiting agencies even conduct all their external interviews over appear.in! 

Why should I use appear.in over other video services?

appear.in is different from other video conferencing applications because it doesn't require any downloads or logins. Another way that we're different from most is that appear.in meeting rooms are permanent links that you can go to at any time. Instead of creating a one time link, you can schedule a video meeting like you would schedule a normal in-person meeting. You can invite people into your room by sharing your room URL, and they can join your room by pasting the link into any supported browser!

Word bank

There's language around video meetings that can be confusing at first, so here's a brief word bank to get you started. 

Room: A room is a designated URL that creates a "space" or "room" for you to meet. There are three different types of roles one can have when they join a room: owner, member, or participant. 

  • Owner: The owner of the room is the person (and associated email) that have full control over a specific room URL. You can lock or unlock the room or edit the background and logo (appear.in PRO).

  • Participant: A participant is someone who can join a room or attend a meeting, but doesn't have administrative permissions to edit the room settings.

Capacity: Capacity is just like the capacity of a real room - only a certain amount of people are able to fit in the room. In our Free plan there is a capacity of 4 people. In our Pro plan there is a capacity of 12. 

Locking/unlocking rooms: This feature is to make sure that only the right people are attending your meeting room. Only room owners can lock rooms.  

Knocking: If a room is locked, people will need to "knock" to enter. The room owner and/or members, will receive a notification that someone is knocking, and you will see a picture of the person trying to enter the room before you can allow them in or not. 

Screen share: Any participant in a video meeting can share their screen. When you share your screen, all the participants in the meeting can see what you see on your device. You can select either a specific browser, tab, or the full screen to share with the rest of the room. For more on screen sharing, click here

WebRTC: WebRTC stands for "Web real-time communication", which is video from your web browser like Chrome, Safari, Firefox, etc. 

Written by Madison Wright at appear.in



Easy video conversations with up to 8 people for free! appear.in is a video collaboration tool that lets you have video meetings effortlessly with up to 8 participants simultaneously. The premium version supports up to 12. You can create a room with no registration required, and even register to own and customize your own video room-links. appear.in works on almost any device and even lets you share your screen to show presentations, photos or spreadsheets.